Question: Are Emails Personal Data?

Is email considered personal data?

Personal data is defined by the GDPR as “any information relating to an identified or identifiable natural person.”1 This broad definition encompasses work email addresses containing the business partner’s name or any business contact information tied to or related to an individual, such as the individual’s name, job ….

What is considered personal data?

Personal data are any information which are related to an identified or identifiable natural person. … For example, the telephone, credit card or personnel number of a person, account data, number plate, appearance, customer number or address are all personal data.

What does GDPR mean for emails?

While we may not think of email as subject to the European Union’s General Data Protection Regulation (GDPR), your mailbox in fact contains a trove of personal data.

What is protected personal information?

Protected personal information or “PPI” means any personal information or characteristics that may be used to distinguish or trace an individual’s identity, such as their name, Social Security Number (SSN), or biometric records.

How must data always be processed?

GDPR Article 5 starts by saying that personal data must be processed lawfully, fairly and in a transparent manner in relation to the data subject. So, lawfulness, fairness and transparency. … Processing of personal data must happen in a lawful way and thus have a legal basis which makes the processing legitimate.

Is revealing my email address a breach of GDPR?

This means that any given recipient will only see their own email address, the sender’s, and any recipients in the carbon copy (CC) section. … Failure to do this means that the name and email address (both PII information) are shared with other recipients without their prior consent! This is a breach of GDPR regulations.

Are emails personal data under GDPR?

The simple answer is that individuals’ work email addresses are personal data. If you are able to identify an individual either directly or indirectly (even in a professional capacity), then GDPR will apply. A person’s individual work email typically includes their first/last name and where they work.

What is not personal information?

Non-Personal Information is traditionally information that may not directly identify or be used to contact a specific individual, such as an Internet Protocol (“IP”) address or mobile device unique identifier, particularly if that information is de-identified (meaning it becomes anonymous).

Is disclosing an email address a data breach?

By giving you their email address, people are assuming that you will look after it and not allow spammers to get hold of it. However, if you then send them an email, or email newsletter, using the CC field, every recipient can see every other recipient’s email address. This is a clear breach of the Data Protection Act.

Is IP address personal information?

In the hands of an ISP an IP address becomes personal data when combined with other information that is held – which will include a customer’s name and address. In the hands of a website operator, it can become personal data through user profiling. Most sites do not profile their users using IP addresses.

How is personal data used?

Personal data is collected, shared and used in our day-to-day lives. … Personal data can also be used in ways that benefit all of us. For example, under certain conditions it can be used in medical research, or shared with governments to keep people safe from suspected criminals. These uses benefit society as whole.

Is sending an email to the wrong person a GDPR breach?

If you send an email containing personal data to the wrong recipient it’s a data breach.

Does GDPR apply to email addresses?

Yes. The GDPR applies wherever you are processing ‘personal data’. … So, for example, if you have the name and number of a business contact on file, or their email address identifies them (eg initials.lastname@company.com), the GDPR will apply.